How to update multiple lookup SharePoint column with Power Automate

“Is there an easy way to update only a single multiple lookup column in SharePoint with a Power Automate flow? What would it look like?”


The SharePoint lookup column is one of the more challenging columns to update. You can’t update it to a value directly, you must use the value lookup id. That’s the id of the entry in the source list. If it’s just a single lookup value, you can use the simple HTTP request to update the column. But with the multiple lookup column the value in the request is different.

HTTP request to update multiple lookup column

Similar to the update of a multiple choice column, you must use the correct separator between the values. For the choice column it was ‘;#’. For the lookup column it’s the same, but twice: ‘;#;#’. As an example, to update lookup values with id 1, 2 and 3 it’ll look as below:

1;#;#2;#;#3

That’s the id’s format to use in the <ValueToUpdate> field in the HTTP request.

Method: POST

Uri: _api/web/lists/GetByTitle('<ListName>')/items(<ItemID>)/validateUpdateListItem

Body:
{
    "formValues":[
	{
	    "FieldName": "<FieldToUpdate>",
	    "FieldValue": "<ValueToUpdate>"
	}
    ]
}

Note: < … > are placeholders, replace them including the < and >.

"FieldValue": "1;#;#2;#;#3"
Power Automate update multiple lookup column

Summary

The need to update multiple lookup SharePoint column is not as common as the others when using Power Automate. More often it’s a multiple people picker or multiple choice column, but if it’s a lookup, it might be confusing. While the validateUpdateListItem function is very easy to use, you can spend a lot of time searching for the right FieldValue. It differs depending on the column type, and then even more if it’s single or multiple selection. But once you know the right format, you just need to build the right string, e.g. extract it from an array, and use it to update the item.


Do you struggle with the various expressions, conditions, filters, or HTTP requests available in Power Automate?

I send one email per week with a summary of the new solutions, designed to help even non IT people to automate some of their repetitive tasks.

All subscribers have also access to resources like a SharePoint Filter Query cheat sheet or Date expressions cheat sheet.

Zero spam, unsubscribe anytime.

Add a Comment

Your email address will not be published. Required fields are marked *