“The previously described solution works fine, but Power Automate returns an error on a multiple selection columns, how can I process them too?”
Some time ago I wrote a blog post on using Power Automate to get the previous values of updated SP columns. However, that solution works only for single selection columns. Once there’s a multiple choice, lookup or people picker column, the solution will end with an error message. The expressions expect a value, but multiple choice fields provide an array. This post is an extension of the previous one in case your SharePoint list has such columns.
Why it doesn’t work
The problem was already explained in previous posts on exporting the multiple choice or multiple people picker columns to csv. If it’s a multiple selection column, it contains an array. And as such you can’t access the values directly. You must somehow deal also with the array. Either take a specific object from the array and its value, or a specific values for each of them. And the latter is what you want to do for the multiple choice columns.
How to recognise multiple selection columns
As described in the post on processing JSON, arrays can be recognised by brackets [ and ]. If the object contains the brackets, it’s an array. And this is a knowledge you can use also in this solution. The old expressions looked for a specific words defining the field type, e.g. FieldLookupValue or SPListExpandedUser.
The same approach can be used also to check if given field type contains an array. If it contains ‘FieldLookupValue’ and ‘[‘ at the same time, it’s a multiple lookup field. If it contains ‘SPListExpandedUser’ and ‘[‘ it’s a multiple people picker. And once you know it’s a multiple selection field, you can process it accordingly. For the old values:
if(contains(string(outputs('Compose')),'FieldLookupValue'),
if(contains(string(outputs('Compose')),'['),
<multiple selection lookup>,
outputs('Compose')?['LookupValue'] = <single selection lookup>
),
if(contains(string(outputs('Compose')),'FieldUserValue'),
if(contains(string(outputs('Compose')),'['),
<multiple selection people picker>,
outputs('Compose')?['LookupValue'] = <single selection people picker>
),
if(contains(string(outputs('Compose')),'String'),
<multiple selection choice>,
outputs('Compose') = <all other column types>
)
)
)And for the new values:
if(contains(string(outputs('Compose_2')),'SPListExpandedReference'),
if(contains(string(outputs('Compose_2')),'['),
<multiple selection lookup or choice field>,
outputs('Compose_2')?['Value'] = <single selection lookup>
),
if(contains(string(outputs('Compose_2')),'SPListExpandedUser'),
if(contains(string(outputs('Compose_2')),'['),
<multiple selection people picker>,
outputs('Compose_2')?['DisplayName'] = <single selection people picker>
),
outputs('Compose_2') = <all other column types>
)
)
What is missing are the expressions for the multiple selection columns.
Multiple selection choice columns
Multiple choice column is the first one, and the easiest one.
To get the original values just convert the [‘results’] array to a string.
join(outputs('Compose')?['Results'],', ')The updated values can be then extracted with the xpath(…) expression. It’s the same expression that will be used also for the multiple lookup column values.
join(xpath(xml(json(concat('{"body":{"value":', outputs('Compose_2') , '}}'))), '/body/value/Value/text()'), ', ')Adding them to the expressions:
if(contains(string(outputs('Compose')),'FieldLookupValue'),
if(contains(string(outputs('Compose')),'['),
<multiple selection lookup>,
outputs('Compose')?['LookupValue']
),
if(contains(string(outputs('Compose')),'FieldUserValue'),
if(contains(string(outputs('Compose')),'['),
<multiple selection people picker>,
outputs('Compose')?['LookupValue']
),
if(contains(string(outputs('Compose')),'String'),
join(outputs('Compose')?['Results'],', '),
outputs('Compose')
)
)
)if(contains(string(outputs('Compose_2')),'SPListExpandedReference'),
if(contains(string(outputs('Compose_2')),'['),
join(xpath(xml(json(concat('{"body":{"value":', outputs('Compose_2') , '}}'))), '/body/value/Value/text()'), ', '),
outputs('Compose_2')?['Value']
),
if(contains(string(outputs('Compose_2')),'SPListExpandedUser'),
if(contains(string(outputs('Compose_2')),'['),
<multiple selection people picker>,
outputs('Compose_2')?['DisplayName']
),
outputs('Compose_2')
)
)Multiple selection people picker columns
The multiple people picker columns are provided as objects in both situations, therefore, you must use the xpath(…) expression for both.
if(contains(string(outputs('Compose')),'FieldLookupValue'),
if(contains(string(outputs('Compose')),'['),
<multiple selection lookup>,
outputs('Compose')?['LookupValue']
),
if(contains(string(outputs('Compose')),'FieldUserValue'),
if(contains(string(outputs('Compose')),'['),
join(xpath(xml(json(concat('{"body":{"value":', outputs('Compose') , '}}'))), '/body/value/results/LookupValue/text()'), ', '),
outputs('Compose')?['LookupValue']
),
if(contains(string(outputs('Compose')),'String'),
join(outputs('Compose')?['Results'],', '),
outputs('Compose')
)
)
)if(contains(string(outputs('Compose_2')),'SPListExpandedReference'),
if(contains(string(outputs('Compose_2')),'['),
join(xpath(xml(json(concat('{"body":{"value":', outputs('Compose_2') , '}}'))), '/body/value/Value/text()'), ', '),
outputs('Compose_2')?['Value']
),
if(contains(string(outputs('Compose_2')),'SPListExpandedUser'),
if(contains(string(outputs('Compose_2')),'['),
join(xpath(xml(json(concat('{"body":{"value":', outputs('Compose_2') , '}}'))), '/body/value/DisplayName/text()'), ', '),
outputs('Compose_2')?['DisplayName']
),
outputs('Compose_2')
)
)Multiple selection lookup columns
As already mentioned above, multiple selection lookup columns are the same as multiple choice columns for the current values. That means, the second expression is already complete, all that’s left is to extract the old values in the first one.
if(contains(string(outputs('Compose')),'FieldLookupValue'),
if(contains(string(outputs('Compose')),'['),
join(xpath(xml(json(concat('{"body":{"value":', outputs('Compose') , '}}'))), '/body/value/results/LookupValue/text()'), ', '),
outputs('Compose')?['LookupValue']
),
if(contains(string(outputs('Compose')),'FieldUserValue'),
if(contains(string(outputs('Compose')),'['),
join(xpath(xml(json(concat('{"body":{"value":', outputs('Compose') , '}}'))), '/body/value/results/LookupValue/text()'), ', '),
outputs('Compose')?['LookupValue']
),
if(contains(string(outputs('Compose')),'String'),
join(outputs('Compose')?['Results'],', '),
outputs('Compose')
)
)
)if(contains(string(outputs('Compose_2')),'SPListExpandedReference'),
if(contains(string(outputs('Compose_2')),'['),
join(xpath(xml(json(concat('{"body":{"value":', outputs('Compose_2') , '}}'))), '/body/value/Value/text()'), ', '),
outputs('Compose_2')?['Value']
),
if(contains(string(outputs('Compose_2')),'SPListExpandedUser'),
if(contains(string(outputs('Compose_2')),'['),
join(xpath(xml(json(concat('{"body":{"value":', outputs('Compose_2') , '}}'))), '/body/value/DisplayName/text()'), ', '),
outputs('Compose_2')?['DisplayName']
),
outputs('Compose_2')
)
)Summary
As you can see, extracting the previous and current values from multiple selection SP columns with Power Automate is not easy. It makes the solution that was quite complex before even more complicated. But if your list contains these multiple selection columns, you don’t have much of a choice. It’s either removing them, or adjusting the flow. And I suppose the second option is the preferred one.
You beautiful, beautiful human. Thank you for posting this, and your previous post. Saved me tons of testing time!
This has been a HUGE step forward for me. Thank you so much! I have everything working except a certain scenario with the people picker. The final blocks of code for the expressions are the only 2 that will be accepted by Sharepoint. The other blocks are rejected by Sharepoint as bad expressions. When I use the final 2 blocks of code and update single input, multiple choice inputs, or change one set of people for a new set people, it works. However, if there were previously no people and I then add people, it gives the following error:
Unable to process template language expressions in action ‘Append_to_array_variable’ inputs at line ‘0’ and column ‘0’: ‘The template language expression ‘if(contains(string(outputs(‘Compose_2′)),’SPListExpandedReference’),
if(contains(string(outputs(‘Compose_2’)),'[‘),
join(xpath(xml(json(concat(‘{“body”:{“value”:’, outputs(‘Compose_2’) , ‘}}’))), ‘/body/value/Value/text()’), ‘, ‘),
outputs(‘Compose_2’)?[‘Value’]
),
if(contains(string(outputs(‘Compose_2′)),’SPListExpandedUser’),
if(contains(string(outputs(‘Compose’)),'[‘),
join(xpath(xml(json(concat(‘{“body”:{“value”:’, outputs(‘Compose_2’) , ‘}}’))), ‘/body/value/DisplayName/text()’), ‘, ‘),
outputs(‘Compose_2’)?[‘DisplayName’]
),
outputs(‘Compose_2′)
)
)’ cannot be evaluated because property ‘DisplayName’ cannot be selected. Array elements can only be selected using an integer index. Please see https://aka.ms/logicexpressions for usage details.’.
The trigger to the error seems to be going from a blank/null value to the new value. Any advice would be great. As a side note, if there is a way to update this so that blank values say something like “Blank” or “Empty”, that would be great. The email that goes out now says the values “updated from to ” which does not read very well. I have tried to figure this out but not gotten it yet. Much appreciated!
Low tech fix is I have made the People Picker a required field on the form. So it should never be blank.
Hello Edwin,
I think I’ve got the expression wrong. It references the ‘Compose 2’ everywhere expect the one place that leads to the error, that one references ‘Compose’. I think it should be ‘Compose_2’ everywhere. If you replace the sole ‘Compose’ with ‘Compose_2’ it should work. I’ll have to update it in the blog post.
I’ve followed the two related articles with no trouble but I’m trying to put the following if statement as stated above into the Expression field and it keeps telling me the expression is invalid:
if(contains(string(outputs(‘Compose’)),’FieldLookupValue’),
if(contains(string(outputs(‘Compose’)),'[‘),
,
outputs(‘Compose’)?[‘LookupValue’]
),
if(contains(string(outputs(‘Compose’)),’FieldUserValue’),
if(contains(string(outputs(‘Compose’)),'[‘),
,
outputs(‘Compose’)?[‘LookupValue’]
),
if(contains(string(outputs(‘Compose’)),’String’),
join(outputs(‘Compose’)?[‘Results’],’, ‘),
outputs(‘Compose’)
)
)
What am I missing?
Hello Charms,
from the quick look you’ve got a few times 2 commas one after another where a ifYes branch of the condition should be. Also a closing bracket is missing at the end.
I’d recommend downloading some code editor, e.g. Visual Studio Code and place the expression inside, it’ll show you the brackets and you can use it also to add some spaces to see the whole expression better structured.